The District Office Manual

 


The District Office Manual

Date of Test 03-11-2023


1:-Periodical register will be destroyed after___________        

A:-5 years

        B:-10 years

        C:-one year

        D:-20 years

        Correct Answer:- Option-B


2:-Who is the custodian of Call Book in Taluk Office?

        A:-Senior Superintendent

        B:-Tapal clerk

        C:-Revenue Inspector

        D:-Village Field Assistant

        Correct Answer:- Option-B


3:-In a Revenue Divisional Office who will personally scrutinise R disposals which are 30 years old?

        A:-District Collector

        B:-Record Keeper

        C:-Revenue Divisional Officer

        D:-Junior Superintendent

        Correct Answer:- Option-C


4:-What is column 12 of Personal Register?

        A:-Serial number

        B:-Title

        C:-Date of receipt by clerk

        D:-Nature and date of disposal

        Correct Answer:- Option-D


5:-Night watchman will be on duty from

        A:-4 pm to 8 pm

        B:-6 pm to 6 am

        C:-5 pm to 10 am

        D:-10 am to 10 pm

        Correct Answer:- Option-B


Question6:-What is D.C.B. of a Taluk Office?

        A:-Data Collection Business

        B:-Demand Collection Balance

        C:-Development Credit Bank

        D:-None above

        Correct Answer:- Option-B


Question7:-Distribution Register contains how many pages?

        A:-220

        B:-1000

        C:-100

        D:-210

        Correct Answer:- Option-A


8:-Security Register is maintained in Form

        A:-Form XIV of Appendix B

        B:-Form X of Appendix C

        C:-Form XV of Appendix B

        D:-Form XIII of Appendix A

        Correct Answer:- Option-C


9:-In drafting and in writing notes, the use of "for being" is incorrect, which is the correct usage?

        A:-"to be"

        B:-purchase

        C:-"on it"

        D:-therein

        Correct Answer:- Option-A


10:-In the draft it is mentioned that "till March `"31^{st}"` no reply was received from V.O." What does it mean?

        A:-No reply was received even on March 31st

        B:-No reply from V.O. before or after 31st` March

        C:-Reply was received on March 31st

        D:-Remind the V.O.

        Correct Answer:- Option-C


11:-What is D.O. letter as per D.O.M?

        A:-Direct order

        B:-Duty off

        C:-Demi-Official

        D:-Development Officers Order

        Correct Answer:- Option-C


12:-In the office of Commissioner of Land Revenue a number is assigned to periodical of a section and that number of the periodical continue as such for years, why?

        A:-Number of a periodical is permanent in nature

        B:-Temporary

        C:-Semi permanent

        D:-It is an omission

        Correct Answer:- Option-A


13:-Some Administrative reports will be put into record files and can be destroyed after a period of ________

        A:-5 years

        B:-20 years

        C:-10 years

        D:-3 years

        Correct Answer:- Option-C


14:-Paragraph 137 of D.O.M. deals with an important and convenient method of keeping important orders for reference

        A:-Local classification

        B:-Stock file

        C:-Periodicals

        D:-Duty register

        Correct Answer:- Option-B


15:-In Collectorate, a consolidated list of cases to be posted will be submitted to District Collector for posting place and date of hearing,when

        A:-At least once in a week

        B:-At least once in a month

        C:-Quarterly

        D:-At least once in six months

        Correct Answer:- Option-A


16:-When a document liable to stamp duty under the Court Fees Act is insufficiently stamped, what is the action to be taken as per D.O.M.?

        A:-To be rejected

        B:-Disposed as K.Dis

        C:-Returned to the parties to be sufficiently stamped

        D:-None above

        Correct Answer:- Option-C

17:-Appendix C of D.O.M. deals with

        A:-Pending files

        B:-Arrear list

        C:-Ordinary Fire Rules for Govt. building

        D:-Nalvazhi

        Correct Answer:- Option-C


18:-For the purpose of supply of ordinary fire appliances, the buildings are classified into how many classes?

        A:-5 classes

        B:-10 classes

        C:-20 classes

        D:-2 classes

        Correct Answer:- Option-D


Question19:-Who is the custodian of the attendance register in the Taluk Office?

        A:-Junior Superintendent (RR)

        B:-Revenue Inspector

        C:-Dy. Tahsildar (Head Quarters)

        D:-Superintendent (Election)

        Correct Answer:- Option-C

20:-Whether casual leave can be combined with any of the following

        A:-Earned leave

        B:-Commuted leave

        C:-Half pay leave

        D:-None of the above

        Correct Answer:- Option-D

21:-An interval of ____________ will be allotted for lunch.

        A:-Half an hour between 1.30 pm and 2.30 pm

        B:-One hour from 1 pm to 2 pm

        C:-Two hours from 1 pm to 3 pm

        D:-Fifteen minutes from 1 pm

        Correct Answer:- Option-A


22:-Who is the custodian of the attendance register in the Collectorate?

        A:-Sheristadar

        B:-Deputy Collector

        C:-Superintendent

        D:-Junior Superintendent

        Correct Answer:- Option-A

23:-An official submitted a casual leave application showing the purpose for which leave is required as "For urgent private affairs". Will it be granted?

        A:-Will be granted

        B:-For casual application purpose is not required

        C:-Will not be granted

        D:-None of the above

        Correct Answer:- Option-C


24:-What is the duration of a running note file?

        A:-One calendar year

        B:-Three months

        C:-Six months

        D:-Two years

        Correct Answer:- Option-A


25:-Who will draw up a programme for the check of Personal Register and Periodical Register fixing the date of submission?

        A:-Head of office

        B:-Section clerk

        C:-Record keeper

        D:-Junior superintendent

        Correct Answer:- Option-A

26:-Fair Copy Register is maintained in which Form?

        A:-Form II Appendix A

        B:-Form I appendix B

        C:-Form IV Appendix B

        D:-Form X Appendix C

        Correct Answer:- Option-C

27:-A current that originated in the office is treated as 'New Case' and it will be entered in which column of Personal Register?

        A:-Column 6

        B:-Column 20

        C:-Column 4

        D:-No need to register such a case

        Correct Answer:- Option-C

28:-Stamp Account Register maintained in a Taluk Office will be destroyed after

        A:-10 years

        B:-3 years

        C:-1 year

        D:-5 years

        Correct Answer:- Option-B

29:-Paragraph 82 of D.O.M deals with what?

A:-Filing Definitions

 B:-Despatch Register

C:-Administrative reports

D:-Attendance

Correct Answer:- Option-A


30:-Which paragraph of D.O.M deals with communication of orders to petitioners?

        A:-Para 80

        B:-Para 40

        C:-No where in D.O.M.

        D:-Para 57

        Correct Answer:- Option-D

31:-What is the colour of the jacket on a R-Dis (R-Disposal)?

        A:-Black

        B:-Orange

        C:-Blue

        D:-Brown

        Correct Answer:- Option-D


32:-In an R.D.O. office, B section clerk receives a petition with distribution number XY. What is the time allowed for taking action?

        A:-3 days

        B:-5 days

        C:-10 days

        D:-2 days

        Correct Answer:- Option-B


33:-In the office of the Revenue Divisional Officer who will inspect the Personal Register in every month?

        A:-Junior Superintendent

       B:-R.D.O.

        C:-A.D.M.

        D:-H.S.

        Correct Answer:- Option-B


34:-What is the colour of the Fly Leaf which is placed on the top of the current file?

        A:-Blue

        B:-Brown

        C:-Pink

        D:-Black

        Correct Answer:- Option-A


35:-The first step to be taken in order to introduce this system into any office, is to divide the office into convenient sections, and to draw

up a clean distribution list, showing sections, head and subject to each clerk. What is that organisation system?

        A:-Ahammed nagar system

        B:-File to field system

        C:-Tottenham system

        D:-Dr. Maclean's system

        Correct Answer:- Option-C


36:-Who will exercise general supervision over the whole office in regard to despatch of business and to discipline in a Collectorate?

        A:-Sheristadar

        B:-Junior Superintendent

        C:-Revenue Inspector

        D:-Fair copy superintendent

        Correct Answer:- Option-A


37:-As per D.O.M. the correct procedure of disposal of Pokkuvaravu cases in Taluk Office is

        A:-After orders passed by Tahsildar, copy of Form A should be send to village office and the disposal file should be handed over to record

keepers

        B:-Present practice of sending whole case to village office

        C:-Keep the Pokkuvaravu file with section clerk

        D:-None above

        Correct Answer:- Option-A

38:-The duration of inspection P.R. by District Collector is

        A:-One month

        B:-Fortnight

        C:-Quarterly

        D:-Once in two months

        Correct Answer:- Option-D


39:-In the Taluk Office, section clerk should submit P.R. for inspection to Tahsildar ________

        A:-Every month

        B:-Once in two months

        C:-Once in four months

        D:-Quarterly

        Correct Answer:- Option-A


40:-Government suit register is maintained in which Form?

        A:-Form No : XIV - Appendix A

        B:-Form No : II - Appendix C

        C:-Form No. VIII A in Appendix B

        D:-Form No : III A in Appendix D

        Correct Answer:- Option-C


41:-District Collector has marked "X.N. Dis" in a tapal. What does it mean?

        A:-Dispose and hand over to record keeper

        B:-Take urgent action

        C:-Do not register, return in original

        D:-Get report

        Correct Answer:- Option-C


Question42:-Whether application for renewal of gun licence need to be registered in the P.R.

 A:-To be registered in the P.R.

        B:-To be registered in the suit register

        C:-Should not be registered in the P.R.

        D:-None of the above

        Correct Answer:- Option-C


43:-In drafting and writing notes "Government" is treated as

        A:-Singular

        B:-Past

        C:-Plural

        D:-None above

        Correct Answer:- Option-C


44:-On the first of every month each subject clerk should prepare an Abstract Arrear list, in which Form?

       A:-Form No. II

        B:-No prescribed Form

        C:-Form No. VII

        D:-Form No. A

        Correct Answer:- Option-C


45:-Detailed Arrear list is prepared in which Form?

        A:-Form No. II

        B:-Form No. B

        C:-Form No. XI

        D:-Form No. X

        Correct Answer:- Option-D


46:-Official communication to High Court from a Taluk Office will address to whom?

        A:-Law Secretary

        B:-Registrar

        C:-Under Secretary

        D:-Deputy Secretary

        Correct Answer:- Option-B

47:-In collectorate, ledger of Pauper suit is maintained in which form

        A:-Form X B

        B:-Form V A

        C:-Form VIII B

        D:-Form XI A

        Correct Answer:- Option-C


48:-Call book can be destroyed after a period of __________

        A:-10 years

        B:-20 years

        C:-1 year

        D:-3 years

        Correct Answer:- Option-D

49:-What is superficial area of a building as defined in Fire Rules for Govt. building?

        A:-Total area of a building divided by area of ground floor

        B:-Surface area of each floor

        C:-Cost of the building

        D:-None above

        Correct Answer:- Option-B


50:-Erection of what type of building is prohibited within 15 yards of a permanent Government Office?

        A:-Thatched

        B:-Concrete

        C:-Constructed with bricks

        D:-None of the above

        Correct Answer:- Option-A


Question51:-Revenue Business Statement is due in the office of Commissioner Land Revenue by ________

        A:-10th of the month

        B:-20th of the month

        C:-1st January

        D:-31st March

        Correct Answer:- Option-B


52:-What is column No. 3 of the Personal Register as per Appendix B?

        A:-Date of Submission

        B:-Current number

        C:-Date of receipt by clerk

        D:-Nature and date of disposal (R-Dis, K-Dis, or L-Dis etc)

       Correct Answer:- Option-C


53:-Register of New Cases is maintained in Form No __________

        A:-Form No. X

        B:-Form No. VI

        C:-Form No. III

        D:-Form No. XXX

        Correct Answer:- Option-C


54:-Register showing progress in the disposal of pending suits and appeals is maintained in Form No __________

        A:-Form No. II

        B:-Form No. VIII A

        C:-Form No. I

        D:-Form No. XX

        Correct Answer:- Option-B


55:-In a Government office fire bucket is kept as a safety measure. It is filled with what?

        A:-Oil

        B:-Waste paper

        C:-Half number with water and half number with sand

        D:-Cement

        Correct Answer:- Option-C


56:-When a draft is put up the words "draft submitted", with dated initial will be noted at _________

        A:-Top of the note

        B:-Margin of the note

        C:-Top of current file

        D:-At the foot of note

        Correct Answer:- Option-D


57:-Who will carry out the supervision and control of Taluk Office as a whole, on behalf of Tahsildar?

        A:-D.T. (Election)

        B:-D.T. (RR)

        C:-Dy. Tahsildar (cash)

        D:-Dy. Tahsildar (Head Quarters)

        Correct Answer:- Option-D


58:-In the office of R.D.O. J.S circulated U.O. note. What does it mean by U.O. note?

        A:-Un-official note

        B:-Under office procedure

        C:-Use of office

        D:-None above

        Correct Answer:- Option-A


59:-K-Dis files need to be retained for how many years?

        A:-One year

        B:-Three years

        C:-Twenty years

        D:-Ten years

        Correct Answer:- Option-B


60:-In collectorate, for destruction of records whose order is required as per D.O.M?

        A:-H.S.

        B:-J.S.

        C:-Record Keeper

        D:-District Collector

        Correct Answer:- Option-D

61:-In Taluk Office records are kept in the record rack ________

        A:-Dumped by the record keeper

        B:-Horizontally

        C:-Vertically

        D:-Piled on top of one another

        Correct Answer:- Option-C


62:-Who will personally scrutinise the R-Dis files in collectorate which are 30 years old?

        A:-District Collector

       B:-Senior Superintendent

        C:-Dy. Collector

        D:-Fair copy Superintendent

        Correct Answer:- Option-A


63:-Income tax files will be kept for how many years?

        A:-5 years

        B:-10 years

        C:-20 years

        D:-Retained for ever

        Correct Answer:- Option-B


64:-Which type of disposals in Collectorate is retained permanently?

        A:-K-Dis (K-Disposal)

        B:-L-Dis

        C:-L-Dis (R-Disposal)

        D:-X N-Dis

        Correct Answer:- Option-C


65:-Among the following: which type of disposal can be destroyed after one year?

        A:-R-Dis

        B:-K-Dis

        C:-L-Dis

        D:-N-Dis

        Correct Answer:- Option-C


66:-Detailed instructions are given for the preparations of titles in D.O.M. in paragraph ________

        A:-Para 103

        B:-Para 100

        C:-Para 30

        D:-Para 138

        Correct Answer:- Option-A

67:-Under the head of suits papers relating to original suits will be indexed. So how do you index an original suit bearing No. 43, filed during

the year 1989.

        A:-O.S. 1989-43

        B:-O.S. 43-1989

        C:-O.S. 100-1989

        D:-None above

        Correct Answer:- Option-A

68:-Each subject clerk should prepare an abstract of pendency on a separate sheet, when?

        A:-On the first of every month

        B:-5th of every month

        C:-22nd of January

        D:-31st of March

        Correct Answer:- Option-A

69:-As per D.O.M who is responsible to circulate Kerala Gazette as soon as it is received.

        A:-Village field assistant

        B:-Revenue Inspector

        C:-Tapal Clerk

        D:-Head of sections

        Correct Answer:- Option-D

70:-Correction ship must be pasted into the books to which they belong, what is the time limit?

        A:-Within ten days from the date of receipt in office

        B:-Within three days from the date of receipt in office

        C:-No time limit

        D:-Within one month from the date of receipt in office

        Correct Answer:- Option-B

71:-Precautions against fire are described in which paragraph of D.O.M.?

        A:-Para 128

        B:-Para 78

        C:-Para 30

        D:-Para 25

        Correct Answer:- Option-A

72:-As per D.O.M, for submission of files to the Collector's house, usually known as camp, which are essential parts of equipment?

        A:-Bags to carry files

        B:-Tapal boxes preferably made of steel with 'lock'

        C:-Motor car

        D:-Motor bike

        Correct Answer:- Option-B

73:-Para 135 of D.O.M is dealt with what?

        A:-Economy in the use of stationery

        B:-Kerala Gazette

        C:-Title paper

        D:-Personal paper

        Correct Answer:- Option-A

74:-What is 'Stock file' as per para 137 of D.O.M.?

        A:-Permanent files of important orders kept for further reference

        B:-Files piled one by one

        C:-Taking stock of files by record keeper

        D:-Rough notes or drafts

        Correct Answer:- Option-A

75:-R.D.O., after inspection of the Personal Register of section clerk noted his remarks - where?

        A:-In the P.R.

        B:-In the periodical register

        C:-In the running note

        D:-In the margin of the Personal Register

        Correct Answer:- Option-C

76:-Files in which no immediate action is required can be transferred with proper order from higher authority - where?

        A:-Secret room

        B:-Call book

        C:-Cash chest

        D:-Can be kept in office room

        Correct Answer:- Option-B

77:-Who is the custodian of record issue register?

        A:-Record keeper

        B:-Head clerk

        C:-Dy. Tahsildar

        D:-J.S. (cash)

        Correct Answer:- Option-A


78:-Which Register is maintained in Form XV?

        A:-Suit Register

        B:-Pauper suit

        C:-Security Register

        D:-Arrear list

        Correct Answer:- Option-C


79:-Temporary shed required in the compound of Govt. building should be built with permission of whom?

        A:-R.D.O.

        B:-District Collector

        C:-Executive Engineer

        D:-A.D.M.

        Correct Answer:- Option-C


80:-Which Register is maintained in Form VIII?

        A:-Call Book

        B:-Recovery Register

        C:-Attendance Register

        D:-Despatch Register

        Correct Answer:- Option-A


81:-For destruction of disposals after the expiry period, who is the authority in Taluk Office to issue orders?

        A:-H.Q. (DT)

        B:-Additional Tahsildar

        C:-Tahsildar

        D:-Dy. Tahsildar

        Correct Answer:- Option-C


82:-What is the penalty for three days late attendance with out permission?

        A:-Forfeiture of two days C.L.

        B:-Forfeiture of one day C.L

        C:-No penalty

        D:-Warning

        Correct Answer:- Option-B


83:-Muslim members will be allowed to attend Jumah prayers on Friday from

        A:-12.30 PM - 2.30 PM (two hours)

        B:-1 PM - 2 PM (one hour)

        C:-1 PM - 1.30 PM (half an hour)

        D:-1 PM - 4 PM (three hours)

        Correct Answer:- Option-A


84:-Pages of Stock File should be marked with which coloured ink?

        A:-Black

        B:-Blue

        C:-Red

        D:-Green

        Correct Answer:- Option-C


85:-Who is to ensure proper maintenance of Stock File as per, D.O.M?

        A:-Tahsildar

        B:-Revenue Inspector

        C:-Record keeper

        D:-Section head

        Correct Answer:- Option-D


86:-Confidential papers, in Collectorate will be kept under lock and key of District Collector, some other papers will be kept in the custody of

        A:-Record keeper

        B:-Senior Superintendent

        C:-Tahsildar

        D:-Sheristadar

        Correct Answer:- Option-D


87:-How many Call Books are maintained in the office of R.D.O?

        A:-One

        B:-Two

        C:-Section wise

        D:-Three

        Correct Answer:- Option-A


88:-The office of the District Magistrate's room must be properly swept and dusted daily, who will ensure that?

        A:-Sheristadar

        B:-A.D.M.

        C:-Dy. Collector

        D:-Daffendar

        Correct Answer:- Option-D


89:-How will you distinguish a current file put up for reference?

        A:-A blue Fly Leaf marked 'current file' must be placed on top of the file

        B:-A red Fly Leaf marked 'current file' must be placed on top of the file

        C:-A brown jacket placed on top of the current file

        D:-None above

        Correct Answer:- Option-A


90:-What is column No.7 of Personal Register of section clerk of Collectorate?

        A:-Current number

        B:-Title

        C:-Outside number and date

        D:-Submitted by clerk

        Correct Answer:- Option-D


91:-What is column number 4 of Register of New cases?

        A:-Title

        B:-Nature of disposal

        C:-Number of cases

        D:-Record keeper's initial

        Correct Answer:- Option-D


92:-Which Register is maintained in the Taluk office in Form No. II - Appendix B?

        A:-Call register

        B:-Periodical register

        C:-Personal register

        D:-Secret register

        Correct Answer:- Option-C


93:-What is column 3 of "Fair Copy Register"?

        A:-File number

        B:-Date of receipt by typist

        C:-Date of receipt by Superintendent

        D:-Despatch

        Correct Answer:- Option-C


94:-Which Administrative report from the following will be made into a file, bound and kept permanently like Book of Reference in

Collectorate?

        A:-Administrative report of Taluk office

        B:-Administrative report of R.D.O.

        C:-Administrative report of Labour Department

        D:-General State Administrative report

        Correct Answer:- Option-D


95:-Paragraph 135 (11) of D.O.M is dealt with which of the following?

        A:-Posting list

        B:-Register

        C:-Docket sheets

        D:-Telegrams

        Correct Answer:- Option-C


96:-What is C.R. mentioned in para 127 of D.O.M.?

        A:-Confidential Report of Govt servants

        B:-Collections of revenue

        C:-Caste and Religion

        D:-None above

        Correct Answer:- Option-A


97:-The attendance register kept in custody of Sheristadar in Collectorate will be closed after

        A:-Sixty minutes after 10 AM

        B:-Ten minutes after 10 AM

        C:-Twelve noon

        D:-As soon as office opens

        Correct Answer:- Option-B


98:-Who will perform the duties in Taluk office as that of the Sheristadar in Collectorate?

        A:-Tahsildar

        B:-J.S. (RR)

        C:-J.S. (Election)

        D:-Dy. Tahsildar (Head Quarters)

        Correct Answer:- Option-D


99:-The disposal containing decisions already taken, when put up as a reference to new file is called

        A:-Current file

        B:-Note file

        C:-Back file

        D:-None above

        Correct Answer:- Option-C


100:-In drafting and in writing notes "The same" must not be used. Instead of the above which word can be used as per para 62 of D.O.M.?

        A:-Instant

        B:-Therein

        C:-'It'

        D:-Being

        Correct Answer:- Option-C