The District Office Manual
Date of Examination 23/02/2019
Question1:A reminder is issued for a return which is due on that day was not seen received by
A:5 Pm
B:12 Noon
C:2 PM
D:4 PM
Correct Answer: OptionC
Question2:The periodicity of submission of consolidated list of cases to be posted for hearing by the Collector is
A:Every week
B:As often as necessary
C:Every month
D:Every fortnight
Correct Answer: OptionB
Question3:An order became obsolete is to be —————— a stock file
A:Kept in
B:Clubbed with
C:Scored off
D:Removed from
Correct Answer: OptionD
Question4 :Fire buckets kept in an office is to be filled with
A:Sand
B:Water
C:Charcol
D:Both (A) & (B)
Correct Answer: OptionD
Question5:In a Collectorate, Distribution Register is to be maintained for
A:Whole office
B:Each Sections
C:One for two sections
D:No limit
Correct Answer: OptionB
Question6:Who will perform the duties in Taluk office that of Sheristadar in the Collectorate?
A:Tahsildar
B:HQ Dy Tahsildar
C:HQ Head Clerk
D:Junior supt.
Correct Answer: OptionB
Question7:What is a current file?
A:Communication received
B:Communication Issued
C:Proceedings Issued
D:All the above
Correct Answer: OptionD
Question8:Periodicity of inspection of Personal Registers in Collectorate by Collector?
A:Monthly
B:Bimonthly
C:Quarterly
D:Half Yearly
Correct Answer: OptionB
Question9:All papers containing valuables are to be entered in
A:Security register
B:Cash book
C:Day book
D:None of the above
Correct Answer: OptionA
Question10:Who is responsible for preparation of Revenue Business Report in Collectorate?
A:Sheristadar
B:Fair Copy Supt
C:ADM
D:Camp Clerk
Correct Answer: OptionB
Question11:Gazette received in an office is to be
A:Circulated among the Heads of Sections
B:Kept in record room perusal
C:Kept with Sheristadar
D:Kept with the Fair Copy section
Correct Answer: OptionA
Question12:Who is responsible to ensure discipline in Collectorate?
A:Collector
B:ADM
C:Sheristadar
D:Section Supt
Correct Answer: OptionC
Question13:Important orders required for future reference are filed in
A:Stock File
B:Record room
C:Call Book
D:Suit register
Correct Answer: OptionA
Question14 :The Revenue Business Report to be sent to Collector by the RDO is in the —————— form
A:AppendixG
B:AppendixF
C:AppendixH
D:AppendixE
Correct Answer: OptionA
Question15:KDis file is to be retained for ————— Years.
A:Permanently
B:10 Years
C:3 Years
D:One Year
Correct Answer: OptionC
Question16:Which of the following Register is maintained in form VIII, AppendixB?
A:Personal Register
B:Distribution Register
C:Call Book
D:Fair Copy Register
Correct Answer: OptionC
Question17:Who is the custodian of the Attendance Register in the Collectorate?
A:Collector
B:ADM
C:Huzur Sheristadar
D:Section Heads
Correct Answer: OptionC
Question18:Who is the custodian of the sealed bag containing record room key where there is no police guard?
A:Head of Office
B:Head Clerk
C:Head Peon
D:Record Keeper
Correct Answer: OptionD
Question19:Where the Collector notes the remarks on inspection of Personal Register?
A:In the Personal Register
B:In separate sheets
C:In the Pending List
D:In the Running Note
Correct Answer: OptionD
Question20:Erection of thatched building within a distance of —————— yards of a permanent Govt: building is prohibited.
A:20
B:30
C:15
D:25
Correct Answer: OptionC
Question21:Periodical Register is destroyed after ——————years.
A:10 years
B:5 years
C:3 Years
D:One year
Correct Answer: OptionA
Question22:RDis file is to be retained for ——————Years.
A:Permanently
B:10 Years
C:3 Years
D:One Year
Correct Answer: OptionA
Question23:Which of the following Register is maintained in form X, AppendixB?
A:Arrear List
B:Distribution Register
C:New Case Register
D:Fair Copy Register
Correct Answer: OptionA
Question24 :Division of office in different sections and drawing up clear distribution list for each sections is the first step towards the introduction of —————— system
A:Ahammed Nagar
B:Macleans
C:Tottenhams
D:Secretariat model
Correct Answer: OptionC
Question25:The disposals containing decisions already taken put up for reference to fresh cases is called
A:Flagging
B:Enclosures
C:Back file
D:Linking
Correct Answer: OptionC
Question26:How many call books shall be maintained in a Collectorate?
A:One
B:Two
C:No limit
D:Five
Correct Answer: OptionA
Question27:Call Book is destroyed after————— years.
A:10 years
B:5 years
C:3 Years
D:one year
Correct Answer: OptionC
Question28:Papers are arranged in which order in the record room?
A:Current Number wise
B:Subject wise
C:Date of disposal wise
D:Date of receipt wise
Correct Answer: OptionB
Question29:Running note file is used for a period of
A:One Calendar year
B:Continuously
C:One financial year
D:Three years
Correct Answer: OptionA
Question30:Which of the following Register is maintained in form III, AppendixB?
A:Personal Register
B:Distribution Register
C:New Case Register
D:Fair Copy Register
Correct Answer: OptionC
Question31:Any questions raised on running note file should be replied within a period of
A:4 8 hours
B:24 hours
C:One week
D:5 days
Correct Answer: OptionA
Question32:When arrear list is to be prepared?
A:1st of every month
B:Every 15 days
C:Every year
D:Every Quarter
Correct Answer: OptionA
Question33:Three months old currents will be entered in the
A:Call Book
B:Arrear List
C:Running Note file
D:Dispatch Register
Correct Answer: OptionB
Question34 :Casual leave can be combined with
A:Earned Leave
B:Commuted Leave
C:Half Pay Leave
D:None of the above
Correct Answer: OptionD
Question35:Which of the following details will be obtained from the ‘list of record files’?
A:Date of disposal
B:New Case Number
C:Number & Subject
D:Nature of disposal
Correct Answer: OptionC
Question36:Who is the custodian of one set of duplicate keys of office?
A:Head Clerk
B:Head of Section
C:Head Peon
D:Head Watchman
Correct Answer: OptionD
Question37:Disciplinary proceedings may be initiated against a clerk if he had submitted a stamped document
A:Without punching
B:Without Opening
C:Without sealing
D:Without numbering
Correct Answer: OptionA
Question38:Where a dispatch stamp will be affixed on, if there is an office copy of the dispatched paper?
A:Current file
B:Office Copy
C:Fair Copy
D:Margin of note file
Correct Answer: OptionB
Question39:What is the date fixed for submission of Revenue Business Report by a Divisional Officer to the Collector?
A:5th of every month
B:10th of the month of the following half year
C:1st of the month of the following half year
D:20th of the month of the following half year
Correct Answer: OptionB
Question4 0:Which of the following register not maintained in a deputy Tahsildar’s Office?
A:Distribution Register
B:Personal Register
C:Periodical Register
D:Fair Copy Register
Correct Answer: OptionD
Question4 1:Who will sort the tapals received in section wise with the assistance of Tapal Clerk?
A:Camp clerk
B:Head clerk
C:Sheristadar
D:Dispatch clerk
Correct Answer: OptionC
Question4 2:Which of the following is not to be noted in a Fair Copy Register?
A:Date of Dispatch
B:Date of receipt by Clerk
C:Date of receipt by Supt.
D:Date of receipt by Typist
Correct Answer: OptionB
Question4 3:Abstract of pending files in form VII should be prepared on —————— of every month
A:1st
B:5th
C:10th
D:20th
Correct Answer: OptionA
Question4 4 :Record Issue Register is destroyed after —————— years.
A:10 years
B:5 years
C:3 Years
D:one year
Correct Answer: OptionC
Question4 5:Which of the following Register is maintained in form VIII B, AppendixB?
A:Personal Register
B:Distribution Register
C:Pauper Suit Register
D:Fair Copy Register
Correct Answer: OptionC
Question4 6:Which of the following Register is maintained in form XV, AppendixB?
A:Personal Register
B:Security Register
C:New Case Register
D:Fair Copy Register
Correct Answer: OptionB
Question4 7:Who will maintain the Call Book in a Deputy Tahsildar’s office?
A:Tapal clerk
B:Dy. Tahsildar
C:Head Clerk
D:Record Keeper
Correct Answer: OptionC
Question4 8:The ‘Title’ of the file and the entry in column 4 of ————— Register will be identical.
A:Dispatch Register
B:Distribution Register
C:Fair Copy Register
D:Personal Register
Correct Answer: OptionD
Question4 9:In all correspondences, the Govt; is treated as ——————
A:Singular
B:Plural
C:Based on merit
D:None of the above
Correct Answer: OptionB
Question50:Pauper Suit register is destroyed after ————— years.
A:10 years
B:5 years
C:3 Years
D:One year
Correct Answer: OptionA
Question51:The ‘Hearing Card’ will be kept always on the
A:Notice Board
B:Postings book
C:Collector’s table
D:Sheristadar's Table
Correct Answer: OptionC
Question52:Who will arrange the papers submitted to Collector property in office and in camp?
A:Camp Clerk
B:Duffedar
C:Head Peon
D:Head watchman
Correct Answer: OptionA
Question53:Second punching will be done with
A:Star punching
B:Diamond punching
C:Circular punching
D:Machine punching
Correct Answer: OptionB
Question54 :Who will prepare the ‘Revenue Business Report’ in Collectorate?
A:Sheristadar
B:ADM
C:Fair Copy Supt.
D:Camp Clerk
Correct Answer: OptionC
Question55:Which of the following is maintained in form VI, AppendixB?
A:Reference Slip
B:Distribution Register
C:New Case Register
D:Fair Copy Register
Correct Answer: OptionA
Question56:All the stamps in a file to be sent to record room will be punched with
A:Star punching
B:Diamond punching
C:Circular punching
D:Machine punching
Correct Answer: OptionC
Question57:Every clerk who will be marked with periodicals needs to be maintained a ––––––––––– Register.
A:Personal Register
B:Stock file
C:Periodical Register
D:Security Register
Correct Answer: OptionC
Question58:In a Fair Copy register, what the letter “C’ prefixed to date of approval represents?
A:Draft Approved in Camp
B:Draft Approved by Collector
C:Matter related to ‘Court’
D:Matter to be presented before the Cabinet meeting
Correct Answer: OptionA
Question59:A current originated from the Collectorate is treated as
A:Very Important case
B:Fresh Case
C:Original case
D:New Case
Correct Answer: OptionD
Question60:Arrear List is destroyed after ––––––––––––– years.
A:10 years
B:5 years
C:3 Years
D:One year
Correct Answer: OptionC
Question61:Who will note the date and place of hearing on files ordered for posting by the Collector?
A:Camp Clerk
B:Heads of section
C:Section Clerk
D:Sheristadar
Correct Answer: OptionB
Question62:Where the word ‘draft submitted’ with dated initial will be noted?
A:At the foot of note
B:At the foot of draft
C:At the top of note
D:At the top of draft
Correct Answer: OptionA
Question63:Copy Application Register is destroyed after ––––––––––––– years.
A:10 years
B:5 years
C:3 Years
D:one year
Correct Answer: OptionA
Question64 :Which of the following Register is maintained in form VII, AppendixB?
A:Personal Register
B:Distribution Register
C:New Case Register
D:Pending List
Correct Answer: OptionD
Question65:The Revenue Business Report to be sent to RDO by the Tahsildar is in the ––––––––––––– form.
A:AppendixG
B:AppendixF
C:AppendixH
D:AppendixK
Correct Answer: OptionC
Question66:Where the reply to the question noted by the Collector in the margin will be supplied by the Section?
A:In the margin below the question
B:In separate sheet
C:In continuation to the note
D:In the draft
Correct Answer: OptionC
Question67:Date of receipt of a current by the section should be noted in 3rd column of
A:Personal Register
B:Distribution
C:Dispatch Register
D:Security Register
Correct Answer: OptionA
Question68:Reason for rejection of a petition should be specified in the
A:Dispatch register
B:Petitions register
C:Diary register
D:Draft order
Correct Answer: OptionD
Question69:Who should see that the typed papers were received back after the sign of the Collector and the they were dispatched without any delay?
A:Typist
B:Fair Copy Supt.
C:Section Clerk
D:Dispatch Clerk
Correct Answer: OptionB
Question70:Urgent Communications to Govt: must be sent in an envelop marked
A:Urgent
B:Special attention
C:Demiofficial
D:Immediate
Correct Answer: OptionA
Question71:Security Register is destroyed after ––––––––––––– years.
A:10 years
B:5 years
C:3 Years
D:one year
Correct Answer: OptionA
Question72:‘Particulars of Valuables enclosed’, in which of the following Registers, such a column appears?
A:Security Register
B:Suit Register
C:Periodical Register
D:Personal Register
Correct Answer: OptionA
Question73:In which column of the Suit Register, the number and date of order sanctioning to prefer appeal, shall be entered?
A:10th
B:12th
C:11th
D:13th
Correct Answer: OptionB
Question74 :To whom, the clerk on leaving the office, hand over the updated copy of manual?
A:Sheristadar
B:Section Head
C:Successor
D:Record keeper
Correct Answer: OptionC
Question75:Duties and responsibilities of Sheristadar is contained in ———— paragraph of DOM.
A:9th
B:10th
C:11th
D:12th
Correct Answer: OptionD
Question76:The person who is responsible to see that the Collector’s room is properly swept
A:Peon
B:Driver
C:Security Officer
D:Duffedar
Correct Answer: OptionD
Question77:Which is mode of communication to the Shirestadar by a peon reporting the outbreak of small pox in his dwelling place?
A:Post card
B:Inland letter
C:Type written
D:Telephonic Message
Correct Answer: OptionD
Question78:A Clerk proceeding on casual leave, needs to hand over office key in his custody to
A:Other Clerk
B:Section Head
C:Security Staff
D:Shirestadar
Correct Answer: OptionB
Question79:Returns due on a Sunday will be sent on
A:On the day before Sunday
B:On the same day
C:One day after Sunday
D:None of the above
Correct Answer: OptionA
Question80:Who is the person responsible for the proper maintenance of ‘Call Book’?
A:Tappal clerk
B:Record Keeper
C:Fair Copy Supt.
D:Dispatch Clerk
Correct Answer: OptionA
Question81:New case Register is destroyed after —————— years.
A:10 years
B:5 years
C:3 Years
D:one year
Correct Answer: OptionB
Question82:Who is the person authorized to read the Govt: Gazette carefully and invite the attention of the Collector on important matters?
A:Sheristadar
B:Personal Assistant
C:Section Heads
D:Camp clerk
Correct Answer: OptionC
Question83:Which of the following Register is maintained in form IV, AppendixB?
A:Personal Register
B:Distribution Register
C:New Case Register
D:Fair Copy Register
Correct Answer: OptionD
Question84 :What is the maximum number of ‘Call Books’ to be used in an office?
A:5
B:2
C:3
D:one
Correct Answer: OptionD
Question85:How many columns are there in a Register of New Cases?
A:6
B:4
C:5
D:3
Correct Answer: OptionB
Question86:What is the colour of fly leaf of current file?
A:Blue
B:Yellow
C:Brown
D:White
Correct Answer: OptionA
Question87:How many days of casual leave will be forfeited towards the penalty for 3 days of late attendance without permission?
A:3 days
B:Two days
C:One day
D:One and half days
Correct Answer: OptionC
Question88:What is meant by ‘X N. Dis?
A:Do not register & not return in original
B:Register & Return in original
C:Do not register, but return in original
D:Register & Not to return in original
Correct Answer: OptionC
Question89:Stock Files are
A:Routine File
B:Orders File
C:K Dis file
D:N Dis File
Correct Answer: OptionB
Question90:Action is to be taken on a paper within a period of —————days inclusive of holidays.
A:5
B:7
C:20
D:2
Correct Answer: OptionA
Question91:Record room is to be Inspected by head of the office in every
A:December
B:March
C:January
D:April
Correct Answer: OptionD
Question92:A Pauper suit register contains ———— columns.
A:5
B:7
C:20
D:2
Correct Answer: OptionB
Question93:Official communications to Hon: High Court is addressed to
A:Chief Justice
B:Registrar
C:Advocate General
D:Govt: Pleader
Correct Answer: OptionB
Question94 :Fair Copy Register is destroyed after ————— years.
A:10 years
B:5 years
C:3 Years
D:one year
Correct Answer: OptionC
Question95:DDis file is to be retained for ————— Years.
A:Permanently
B:10 Years
C:3 Years
D:One Year
Correct Answer: OptionB
Question96:Which of the following Register is maintained in form Xl, AppendixB?
A:Personal Register
B:Distribution Register
C:Periodical Register
D:Fair Copy Register
Correct Answer: OptionC
Question97:The Revenue Business Report to be sent to Board by the Collector is in the ————— form.
A:AppendixG
B:AppendixF
C:AppendixH
D:AppendixK
Correct Answer: OptionB
Question98:Tapal book contains ————— columns.
A:5
B:7
C:20
D:2
Correct Answer: OptionA
Question99:Copies of proceedings on disciplinary cases against the staff members should be signed by
A:Head of Section
B:Head of Department
C:Head of Office
D:RDO
Correct Answer: OptionC
Question100:Attendance has to be closed daily after ––––––––––––– minutes.
A:60 minutes
B:4 5 minutes
C:30 minutes
D:10 minutes
Correct Answer: OptionD