FINAL ANSWER KEY
Paper: Manual of Office Procedure (Police)
Date of
Examination
05-09-2019
Question1:-A Government Servant, who is called on to attend the Office duties on a public holiday can allow another working day as holiday ie known as _________ leave.
A:-Special Leave
B:-Casual Leave
C:-Compensation Leave
D:-Eligible leave
Correct Answer:- Option-C
Question2:-R Dis files to be retained
A:-permanently
B:-for a fixed period only
C:-one year
D:-none of these
Correct Answer:- Option-A
Question3:-A communication / other documents which is attached to another communication to supplement is called A:-memorandum
B:-enclosures
C:-reference
D:-current
Correct Answer:- Option-B
Question4:-Manager is competent to sanction permission to the staff to leave office during office hours or attend office late, up to a maximum time of
A:-1 hr 15 minutes
B:-not more than one hour
C:-2 hours
D:-half day
Correct Answer:- Option-B
Question5:-When a Section Head is absent for short duration, on leave or otherwise _________ will supervise the section.
Question6:-When a paper or its copy is sent to a Subordinate Officer for remarks or is communicated to him in original for information or for disposal, the disposal taken the form of
A:-Unofficial correspondence
B:-Memo form
C:-Endorsement
D:-DO form
Correct Answer:- Option-C
Question7:-Money, Cheques and other valuables received in an office as enclosures to communications will be entered in A:-cash book
B:-inward register
C:-stock register
D:-security register
Correct Answer:- Option-D
Question8:-The officer having full administrative and supervisory control over an office is called as
A:-Head of office
B:-Manager
C:-Controller
D:-None of these
Correct Answer:- Option-A
Question9:-Service Stamps not to be used for
A:-Local postage
B:-Postages to foreign countries
C:-Official postage
D:-Despatch of valuables
Correct Answer:- Option-B
Question10:-___________ is intended to bring to the notice of Senior Officers to check the delay for over a month in disposal or accumulation of arrears.
A:-Monthly business statement
B:-Pending files list
C:-Personal register
D:-Call book
Correct Answer:- Option-A
Question11:-Papers are registered in the order of the numbers stamped on them are called
A:-Index number
B:-File numbers
C:-Current numbers
D:-Tapal number
Correct Answer:- Option-C
Question12:-Which of the following not to be registered separately?
A:-Appeal against punishment
B:-Govt. Orders
C:-Rewards
D:-Punishment rolls
Correct Answer:- Option-B
Question13:-When Officers are on tour, the tapals intended for them should be
A:-kept till they present in office
B:-return to the party
C:-keep unopened in despatch section
D:-sent to their camp daily
Correct Answer:- Option-D
Question14:-The telephone message is maintained in an office is to record
A:-the calls duration
B:-the name of person who are attending calls
C:-the messages intended for a person other than the person who is taking the message
D:-to ascertain call cost
Correct Answer:- Option-C
Question15:-The distinctive letter 'D' will be added to the reference member after the year in respect of District Police Office A:-Kozhikode
B:-Palakkad
C:-Trivandrum
D:-Kottayam
Correct Answer:- Option-A
Question16:-All papers received in Despatch Section before 4 PM and all urgent papers shall be despatched on A:-next working day
B:-the same day
C:-within 2 days
D:-within a week
Correct Answer:- Option-B
Question17:-Records which are no longer required in the sections should be returned to the Records through A:-Issue Register of Records
B:-Personal Register
C:-Transfer Register
D:-Inwards Register
Correct Answer:- Option-C
Question18:-Availability of furnitures, fans and other movable stores in each rooms of an office to be checked by the Manager A:-once in a year
B:-every 6 months
C:-every 3 months
D:-every month
Correct Answer:- Option-D
Question19:-Papers on which reports or communication are due to be sent on a distant date and papers which require no action for a minimum period of three months shall be brought on to a
A:-L DIS
B:-Call Book
C:-D DIS
D:-K DIS
Correct Answer:- Option-B
Question20:-The Officer having full administrative and supervisory control over an office is the
A:-Head of office
B:-Manager
C:-Senior Supdt.
D:-None of these
Correct Answer:- Option-A
Question21:-Every days Tapals should be sent to the Sections before
A:-5 PM
B:-Next day
C:-3 PM
D:-12 Noon
Correct Answer:- Option-C
Question22:-The nature of reference issued will be noted in column number ___________ of the Personal Register. A:-8
B:-9
C:-5
D:-7
Correct Answer:- Option-B
Question23:-If the disposal is final its nature, number and date will be entered in red ink in the _______ Column of the Personal Register A:-5th
B:-9th
C:-Last
D:-12th
Correct Answer:- Option-C
Question24:-Promptly collection of receipts in respect of registered articles and the acknowledgement due cards are the duties of A:-Despatchor
B:-Manager
C:-Section Head
D:-Special Messenger
Correct Answer:- Option-A
Question25:-At the head of the first page of the Note File, the title of the file will be written identical with the entry in column _________ of the Personal Register.
A:-Col-5
B:-Col-2
C:-Col-3
D:-Col-4
Correct Answer:- Option-D
Question26:-The currents received in each sections should be registered in the
A:-Tapal Register
B:-Personal Register
C:-Distribution Register
D:-None of these
Correct Answer:- Option-B
Question27:-Reminders issued should be entered in red ink in column numbers _________ of the Personal Register. A:-9, 10, 11
B:-3, 4, 5
C:-6, 7, 8
D:-4, 5, 6
Correct Answer:- Option-A
Question28:-If a paper is returned in original with an endorsement, that fact should be noted in the last column of the Personal Register as A:-'C Dis'
B:-'L Dis'
C:-'K Dis'
D:-'N Dis'
Correct Answer:- Option-D
Question29:-___________ consists of the current file, not file and any previous papers and book put up for reference. A:-reference
B:-file
C:-case
D:-disposal
Correct Answer:- Option-C
Question30:-__________ is the preparation of any communication on a current which it is proposed to be issued from the office. A:-Drafting
B:-Noting
C:-Official Correspondence
D:-Letter
Correct Answer:- Option-A
Question31:-Register of unopened Tapals sent to officers shall be maintained in
A:-Form No.II Appendix A
B:-Form No.III Appendix A
C:-Form No.IV Appendix A
D:-Form No.I Appendix A
Correct Answer:- Option-D
Question32:-________ shall ensure that the papers issued to the Clerk through Distribution Register are entered in the Personal Register. A:-Senior Superintendent
B:-Section Head
C:-Manager
D:-Senior Clerk
Correct Answer:- Option-B
Question33:-Ordinary papers of a routine nature which are not likely to be required for future reference will be lodged as A:-N Dis
B:-K Dis
C:-L Dis
D:-D Dis
Correct Answer:- Option-C
Question34:-Procedure described in the Manual of Office Procedure (Police) are primarily for the use in Offices of and above the level of
A:-Sub Divisional Police Office
B:-Circle Level
C:-Range Level
D:-District Police Office
Correct Answer:- Option-D
Question35:-Seat / Section Inspection Book is to be maintained by
A:-Manager
B:-All Subject Clerks
C:-Section Head
D:-Office Head
Correct Answer:- Option-B
Question36:-Tapals and paper sent to Officers in their residence or camp should be noted in
A:-Tapal Register
B:-Local Delivery Book
C:-Register of papers sent to camp office
D:-Personal Register
Correct Answer:- Option-C
Question37:-Correspondence arising from any of Office, to call for opinion or information from officers who are under the Administrative control shall be in the
A:-Memo form
B:-Endorsement form
C:-DO form
D:-Letter form
Correct Answer:- Option-A
Question38:-__________ is not meant to be placed on official record shall not be quoted in official communication. A:-Letter correspondence
B:-Demi-official correspondence
C:-Unofficial correspondence
D:-None of these
Correct Answer:- Option-B
Question39:-Security Register consists of
A:-1 to 4 column
B:-1 to 7 column
C:-1 to 5 column
D:-1 to 6 column
Correct Answer:- Option-D
Question40:-Stamp Account Register consists of
A:-1 to 4 column
B:-1 to 6 column
C:-1 to 5 column
D:-1 to 7 column
Correct Answer:- Option-C
Question41:-The Section Head is to inspect the Personal Register and the Registers of periodicals of all Clerks working under him A:-once a fortnight
B:-once in a week
C:-once in a month
D:-once in two months
Correct Answer:- Option-A
Question42:-What is the scale of accommodation fixed for Non-Gazetted Officers?
A:-100 sq.ft.
B:-40 sq.ft.
C:-160 sq.ft.
D:-50 sq.ft
Correct Answer:- Option-B
Question43:-All communication in the form of letters, memos, proceedings should be typed in the forms prescribed under A:-Chapter V
B:-Chapter VI
C:-Chapter VII
D:-Chapter VIII
Correct Answer:- Option-D
Question44:-Record Keeper shall maintain two Disposal Index Register in form No.X, Appendix-A, for
A:-N Dis and L Dis
B:-L Dis and K Dis
C:-R Dis and D Dis
D:-N Dis and K Dis
Correct Answer:- Option-C
Question45:-The Manager will inspect the Record Room at least
A:-once a year
B:-once in 3 months
C:-once a week
D:-once a month
Correct Answer:- Option-D
Question46:-Tapals with priority marking should be sent to the section
A:-before 2 PM
B:-that day itself
C:-as and when received
D:-next working day
Correct Answer:- Option-C
Question47:-Police Form No.4 A is named as
A:-Personal Register
B:-Current Register of Punishment Rolls
C:-Distribution Register
D:-Despatch Register
Correct Answer:- Option-B
Question48:-Register of Records destroyed should be maintained by the
A:-Record keeper
B:-Manager
C:-Section Head
D:-Office Head
Correct Answer:- Option-A
Question49:-Whenever a paper / file is submitted by the Clerk to an Officer for orders, the date of submission should be entered in Column No ___________ of the Personal Register.
A:-Col. No.5
B:-Col. No.8
C:-Col. No.7
D:-Col. No.6
Correct Answer:- Option-C
Question50:-Insufficiently stamped (Court Fee Stamp) petitions or papers are to be
A:-accepted
B:-return to the sender
C:-kept pending without taking action
D:-destroy the petition
Correct Answer:- Option-B
Question51:-The note should point out ________ the current.
A:-whole matters referred in the current
B:-brief of the current
C:-nothing about the current
D:-deficiencies or omissions or errors in the current
Correct Answer:- Option-D
Question52:-Record Keeper should send reminders for the return of records not returned with in _______ months of their issue. A:-six
B:-two
C:-three
D:-one
Correct Answer:- Option-C
Question53:-When an officer writes a question in the margin of a note, the reply to it should be written A:-in the margin itself
B:-in continuation of the note and not in the margin
C:-in the current
D:-in a separate note sheet
Correct Answer:- Option-B
Question54:-If the Section Head or Manager find that the note written by the Clerk are imperfect, irrelevant or wrong, A:-he can rewrite or modify it
B:-that note sheet should be removed from the file
C:-file to be keep pending
D:-a fresh note file to be created
Correct Answer:- Option-A
Question55:-Original and other valuable records sent by post should be
A:-ordinary post
B:-certificate of posting
C:-registered post with acknowledgement card
D:-none of these
Correct Answer:- Option-C
Question56:-The circumstances in which the lower authority can withhold the petitions or other report addressed to a higher authority A:-if the petition / report is against him
B:-if the petition / report is not having merit
C:-if the petition / report is against the higher authority
D:-if the petition matter in which such withholding is authorized under any special rule
Correct Answer:- Option-D
Question57:-Any member of an office can reveal official informations to Press Reporters or members of the public. A:-yes
B:-no
C:-in special situations
D:-none of these
Correct Answer:- Option-B
Question58:-"Register of Reports about missing records" should be maintained in
A:-Form XIV Appendix A
B:-Form XV Appendix A
C:-Form XVI Appendix A
D:-Form VIII Appendix A
Correct Answer:- Option-A
Question59:-____________ disposals is due for destruction at the end of 10 years.
A:-L Dis
B:-K Dis
C:-N Dis
D:-D Dis
Correct Answer:- Option-D
Question60:-Before a typist begins to copy a paper for issue he should ensure that it bears the
A:-current number
B:-initial of the Clerk in the bottom of the paper
C:-initials / approval of the head of office or an authorized officer
D:-none of this
Correct Answer:- Option-C
Question61:-Weekly arrear statement will be prepared in Form No.
A:-Form XII Appendix A
B:-Form X Appendix A
C:-Form XIX Appendix A
D:-Form XVIII Appendix A
Correct Answer:- Option-D
Question62:-Each Section Head shall maintain a ___________ to watch the prompt submission of periodicals by the concerned section clerk. A:-Calendar of periodicals
B:-Reminder diary
C:-Separate note book
D:-Monthly pending arrears statement
Correct Answer:- Option-A
Question63:-Each section clerk shall maintain a ________ to watch prompt action in currents / files, on which action / reports are due. A:-Monthly arrear statement
B:-Remainder Diary
C:-Weekly arrear statement
D:-Personal Register
Correct Answer:- Option-B
Question64:-Internal arrears in the offices will be checked by means of the _________, _________, _________, etc. A:-call book, index register, tapal distribution register
B:-call book, periodical register, reminder diary
C:-personal register, weekly arrears list, monthly arrears list
D:-security register, register of periodicals, index register
Correct Answer:- Option-C
Question65:-Register of Records destroyed should be maintained by the Record Keeper in
A:-Form XV Appendix A
B:-Form XIV Appendix A
C:-Form X Appendix A
D:-Form XII Appendix A
Correct Answer:- Option-A
Question66:-Current Register of Punishment Roll
A:-Police form No.2
B:-Police form No.3 A
C:-Police form No.1 A
D:-Police form No.4 A
Correct Answer:- Option-D
Question67:-Confidential disposals should be kept separate in the locked almirah under the custody of Record room and the key of the almirah should be with the
A:-concerned section head
B:-record keeper
C:-manager
D:-head of office
Correct Answer:- Option-C
Question68:-At the head of the first page of the Note file the title of the file will be written in red ink. This should be identical with the entry in ________ of the Personal Register.
A:-Col. 3
B:-Col. 4
C:-Col. 5
D:-Col. 6
Correct Answer:- Option-B
Question69:-If a letter or a petition received is illegible
A:-it should be returned
B:-it may not be kept in file
C:-it is to be rejected
D:-a type written copy of the same to be placed in its place in the respective file
Correct Answer:- Option-D
Question70:-Give the name of Register maintained in Form No. VII Appendix A :
A:-Tapal Register
B:-Inward Register
C:-Fair copy register
D:-Local Delivery Book
Correct Answer:- Option-C
Question71:-The record such as closed Personal Registers, Stock Files etc are to be maintained in the
A:-Sections concerned
B:-Record section
C:-Custody of Manager
D:-Custody of Section Head
Correct Answer:- Option-B
Question72:-Receipt of file from the record section and its return records section to be entered in the ___________ and ___________ against the entries relating to the current being dealt with.
A:-Note file and the Personal Register
B:-Current file and the Personal Register
C:-Current file and the Distribution Register
D:-Note file and the Remainder Diary
Correct Answer:- Option-A
Question73:-If there is any delay to return the records to the Record Section an _______ is to be sent to Record Keeper. A:-New Requisition Slip
B:-Intimation Slip
C:-UO Note
D:-None of this
Correct Answer:- Option-B
Question74:-Any member of the staff who is late by more than three hours shall forfeit _______ casual leave. A:-half a day's
B:-2 day's
C:-one day's
D:-none of this
Correct Answer:- Option-C
Question75:-A Register containing the residential address of all members of an office shall be maintained by the A:-record keeper
B:-manager
C:-section head
D:-head of office
Correct Answer:- Option-A
Question76:-In Record Section, all records are to be kept on racks
A:-horizontally
B:-vertically
C:-any way
D:-none of this
Correct Answer:- Option-B
Question77:-While preparing a draft, reproduction of copies of communication received from other offices to be avoided except in the case of communicating
A:-Government Orders
B:-Enquiry Reports
C:-Circulars
D:-Confidential reports
Correct Answer:- Option-B
Question78:-Disposal Index Register is maintained in accordance with Form No
A:-Form No. X Appendix A
B:-Form No. IX in Appendix A
C:-Form No. XI in Appendix A
D:-Form No. V in Appendix A
Correct Answer:- Option-A
Question79:-'Register of lodged papers' to be maintained in
A:-Form No. IX Appendix A
B:-Form No. X in Appendix A
C:-Form No. XI in Appendix A
D:-Form No. XII in Appendix A
Correct Answer:- Option-A
Question80:-When drafting the disposal of a current of an important general nature, the Section Head has to decide whether a copy of it after issue should be added to the
A:-Index Register
B:-Note File
C:-Disposal Register
D:-Stock File
Correct Answer:- Option-D
Question81:-Whenever an order added to the stock file supersedes or modifies a previous one, it is very important to note the fact in ________ of the table of contests, against the entry relating to the previous order.
A:-Column No.5
B:-Column No.4
C:-Column No.3
D:-None of this
Correct Answer:- Option-A
Question82:-Who is the authority to permit the member of the office staff to leave the station on any day including holiday? A:-section head
B:-officials of next higher rank
C:-the authority competent to sanction casual leave
D:-none of this
Correct Answer:- Option-C
Question83:-Record Keeper shall maintain two disposal Index Registers one for __________ and other for________. A:-L Dis, K Dis
B:-K Dis, N Dis
C:-Call Book, L Dis
D:-R Dis, D Dis
Correct Answer:- Option-D
Question84:-At the beginning of a 'Stock file' a _________ is to be maintained.
A:-facing sheet
B:-table of contents
C:-general index
D:-none of this
Correct Answer:- Option-B
Question85:-Permission to leave office during office hours or attend office late, is not granted for more than A:-one hour thirty minutes
B:-one hour fifteen minutes
C:-one hour
D:-three hours
Correct Answer:- Option-C
Question86:-The entry in the 'index' relating to an individual paper is called
A:-Sub Head
B:-Flagging
C:-Indexing
D:-Title
Correct Answer:- Option-D
Question87:-Due for destruction of holiday turn list is
A:-31st January of the succeeding year
B:-at the end of three years from the year to which they relate
C:-31st March of the succeeding year
D:-at the end of two years from the year to which they relate
Correct Answer:- Option-B
Question88:-Secret and top secret papers should ordinarily be in the custody of the A:-Head of office
B:-Manager
C:-Section Head
D:-Section clerk
Correct Answer:- Option-A
Question89:-'Call Note Book' is maintained by
A:-Section Head
B:-Gazetted Officer / Chief Ministerial Officers
C:-Record Keeper
D:-Subject Clerks
Correct Answer:- Option-B
Question90:-In an office the Fair Copying section will be under the direct control and supervision of the A:-Record Keeper
B:-Head of office
C:-Despatch Section Superintendent
D:-Manager
Correct Answer:- Option-D
Question91:-All files and volumes issued out of the Records Section shall be entered in a register called A:-Personal Register
B:-Issue Register
C:-Issue Register of Records
D:-Remainder Diary
Correct Answer:- Option-C
Question92:-Register of Records destroyed to be maintained by the
A:-Record Keeper
B:-Despatch Clerk
C:-Manager
D:-Subject Clerk
Correct Answer:- Option-A
Question93:-Despatching Clerk will be under the direct control supervision of
A:-Manager
B:-Office Head
C:-Section Head
D:-Record keeper
Correct Answer:- Option-D
Question94:-___________ shall maintain an indent book for stationery and printed forms.
A:-Manager
B:-Every Clerk
C:-Every Section Head
D:-None of this
Correct Answer:- Option-B
Question95:-Covers addressed by name of an officer
A:-can be opened by the Tapal Section Clerk
B:-can be opened by the Manager
C:-to be opened by the Officer to whom it is addressed
D:-can be opened by any subordinate
Correct Answer:- Option-C
Question96:-While put up a file relating to the Security nature, a ________ slip should be attached to the file. A:-important
B:-urgent
C:-to be opened by the Head of Office
D:-confidential
Correct Answer:- Option-D
Question97:-Register of tapals sent for the officers camp or residence is maintained by
A:-Despatch Clerk
B:-Manager
C:-Despatch Section Head
D:-Officers concerned
Correct Answer:- Option-B
Question98:-__________ colour facing sheet to be used for current file
A:-blue
B:-yellow
C:-green
D:-none of this
Correct Answer:- Option-A
Question99:-In ________ Register, the name of the Section Head and the Clerk should be written on the fly leaf of the Book. A:-Security Register
B:-Tapal distribution Register
C:-Personal Register
D:-Stock Register
Correct Answer:- Option-C
Question100:-How many records can be issued in one requisition slip?
A:-two
B:-only one
C:-five
D:-no limitations
Correct Answer:- Option-B