FINAL ANSWER KEY
Paper: Manual of Office Procedure (Police)
Date of Test 01-11-2020
Question1:-An endorsement to subordinates is in
A:-White paper
B:-XXIII MOP
C:-Form XXIV MOP Appendix A
D:-XXV MOP
Correct Answer:- Option-C
Question2:-Circular and instructions from PHQ including Government Order will be published in printed book form A:-By record keeper in January of the succeeding year as laid down in MOP
B:-By manager in December of the current year
C:-By Assistant General of Police
D:-By Police Headquarters press
Correct Answer:- Option-A
Question3:-Forms and rules of correspondence is as laid down in
A:-Para 70 chapter VIII
B:-Para 45 chapter VI
C:-Para 105 chapter XI
D:-Para 124 chapter XIII
Correct Answer:- Option-A
Question4:-In police headquarters a section is supervised by the
A:-Manager
B:-Superintendent
C:-Senior clerk
D:-Accounts officer
Correct Answer:- Option-B
Question5:-In a fair copy the margin should be
A:-On the right hand side of front page
B:-On the left hand side of front page
C:-On both and right side
D:-On left hand side on front page and right hand side on the back page
Correct Answer:- Option-D
Question6:-A statement of the final decision by competent authority in the office is called A:-NDis
B:-DDis
C:-Disposal
D:-Official correspondence
Correct Answer:- Option-C
Question7:-The form of salutation in official correspondence should be
A:-Mr.
B:-Thiru.
C:-Shri./Smt.Kum.
D:-Ma'am
Correct Answer:- Option-C
Question8:-The officer supposed to accept Tappal is
A:-Peon
B:-Attender
C:-Policeman on duty
D:-Manager
Correct Answer:- Option-D
Question9:-The personal register is in
A:-Form IV para 13(1)MOP
B:-Form III Appendix A
C:-Form X Appendix A
D:-Form V Appendix A
Correct Answer:- Option-A
Question10:-Prescribed scale of space in office provided for Gazetted officers and NGOs is A:-160 sft. and 40 sft. respectively
B:-100 sft. each
C:-150 sft. for GOs and no specification for NGOs
D:-Above 100 sf.t for GOs and minimum requirement for NGOs
Correct Answer:- Option-A
Question11:-Rules of procedure for subordinate office is as laid down in
A:-Para 143 (1 to 11) chapter XVI
B:-Para 144 Chapter XVI
C:-Para 150 chapter XVII
D:-Para 151 chapter XVII
Correct Answer:- Option-A
Question12:-Tappals when received by a clerk should
A:-Register the same in the PR within three days
B:-Take action by putting note
C:-Show the same to the section head for orders
D:-Immediately register in the PR
Correct Answer:- Option-D
Question13:-All communications received in office until registry is known as
A:-Case
B:-Enclosure
C:-Tappal
D:-DO letter
Correct Answer:- Option-C
Question14:-Tappals are being registered in PR
A:-According to the importance of the subject
B:-Consecutively in ascending order of the current number stamped
C:-According to receipt and not in order
D:-Strictly in accordance with the number entered in distribution register
Correct Answer:- Option-A
Question15:-A current file, note file, any previous papers and books put up for references is known as A:-Case
B:-Note
C:-Arising reference
D:-Current file
Correct Answer:- Option-C
Question16:-Which one of the following is a fit case for franking of name cover?
A:-All name cover letter must be sent through franking machine
B:-There is no need to frank name covers
C:-Covers addressed by name cover to an officer of superior rank by the office who sends
D:-Superior officers must frank their letters to subordinates in name cover
Correct Answer:- Option-C
Question17:-Call note book maintained by gazetted officers and chief ministerial officers is a
A:-Notebook to enter phone calls made
B:-Notebook to note calls from superior officers
C:-To enter calls to be made
D:-A reminder diary to note important matters to attend in time to avoid delay
Correct Answer:- Option-D
Question18:-Correspondence from district offices to PHQ shall be sent
A:-Direct or through DIG according to the classification of subjects specified in instructions in force issued from time to time B:-Only through range inspectors general of police
C:-Only through zonal ADGP
D:-Direct
Correct Answer:- Option-A
Question19:-DO letters are to be prepared as per
A:-Form XVIII MOP
B:-Form XX MOP
C:-Form XXIII MOP
D:-Form XXI MOP
Correct Answer:- Option-C
Question20:-If a reference is returned in original it carries the endorsement
A:-Nref
B:-LDis
C:-Lodged
D:-NDis
Correct Answer:- Option-C
Question21:-A note shall be written or type-written with
A:-One-third margin
B:-No specific margin
C:-Both on left side margin
D:-One-fifth margin
Correct Answer:- Option-A
Question22:-Each clerk and superintendent shall not be retained in same seat for mote than
A:-Three years
B:-Date on which promoted
C:-Two years
D:-Five years
Correct Answer:- Option-C
Question23:-An officer having full administrative and supervisory control over an office is known as A:-Superintendent
B:-Head of office
C:-Snr. Superintendent
D:-Administrative officer
Correct Answer:- Option-B
Question24:-Ordinary papers of routine nature, not likely to be required for reference will be disposed off as A:-NDis
B:-LDis
C:-DDis
D:-RDis
Correct Answer:- Option-B
Question25:-A register of unopened tappals sent to officers is in
A:-Form I appendix A
B:-Form IV appendix B
C:-Form III Appendix C
D:-Form VI Appendix A
Correct Answer:- Option-A
Question26:-Files pending for disposal at the end of a calendar year
A:-Should be brought forward to new PR in the succeeding year
B:-Need not brought to the new PR
C:-Entered in a separate register
D:-May be allowed to remain in old PR
Correct Answer:- Option-A
Question27:-In the case of proposal for re-appropriation the amount should be denoted in
A:-Rupees paise
B:-Actuals
C:-In lakhs
D:-In multiples of Rs. 1,000
Correct Answer:- Option-B
Question28:-A member of staff
A:-May not approach Govt. or a superior officer without permission
B:-May approach a superior if he desires so
C:-Shall not approach Govt. Secretaries
D:-Shall not approach Govt. Secretaries, ministers, superior officers on any official matter without specific permission of his immediate superior Correct Answer:- Option-D
Question29:-When a correspondence relating to more than one section is received it will be dealt with by
A:-The section which is concerned with first point in the communication and give extracts to other sections B:-Taking photocopy and distributing to all
C:-Taking lot
D:-As per the decision of the section head
Correct Answer:- Option-A
Question30:-Area or scale of accommodation for records
A:-Equal to total area specified for gazetted officers
B:-25% of the scale of accommodation for gazetted officers
C:-10% of the scale of space allotted to superintendent and clerks
D:-Half of the scale of space for both GOs and NGOs
Correct Answer:- Option-C
Question31:-All currents received in a section should be registered first in the
A:-Distribution register
B:-Tappal register
C:-Personal register
D:-Note book
Correct Answer:- Option-C
Question32:-Distribution list of subjects to sections and clerks is issued by
A:-Head of office
B:-DGP
C:-Section Head
D:-IGP (HQ)
Correct Answer:- Option-A
Question33:-A file submitted by a clerk to his superiors should be noted with date of submission in his PR in
A:-Column 7
B:-Column 1
C:-Column 3
D:-Last column
Correct Answer:- Option-A
Question34:-MOP is meant primarily for the use in
A:-All police offices
B:-All district offices only
C:-Police headquarters
D:-Offices of and above the level of the district police offices
Correct Answer:- Option-D
Question35:-In a file number, it appears "A" after year, denotes that the number is of
A:-Alleppey district police
B:-PHQ
C:-Armed police battalions
D:-FSL
Correct Answer:- Option-A
Question36:-A communication from outside or from another office or an arising reference is known as
A:-Current
B:-Case
C:-File
D:-Arising reference
Correct Answer:- Option-A
Question37:-All court fee stamps received along with papers/petitions received in office should be
A:-Punched for cancellation
B:-Removed to reuse
C:-Handed over to cashier
D:-Kept by manager
Correct Answer:- Option-A
Question38:-Govt. Gazettes on receipt are
A:-Kept in record
B:-Kept in the custody of manager
C:-Kept in stores
D:-Assigned to the earmarked section or section head
Correct Answer:- Option-A
Question39:-When an officer or a member of public is to be addressed informally the following form is used
A:-Memo
B:-D.O. Letter
C:-Order form
D:-Letter
Correct Answer:- Option-B
Question40:-Tappals together with distribution register should be sent to the sections before
A:-3 p.m. on each working day
B:-Close of the office hour
C:-11 a.m.
D:-Noon
Correct Answer:- Option-A
Question41:-In the proposal for sanction for repairs of motor vehicles should contain
A:-Make of the motor vehicle
B:-Total number of KM run after each repair
C:-Whether LMV or HMV
D:-Type of vehicle
Correct Answer:- Option-B
Question42:-While registering a current received through various offices, the from whom received column should carry A:-Only the last address from where it is received
B:-All addresses
C:-The designation of the officer from whom it is actually received
D:-No address
Correct Answer:- Option-C
Question43:-While flagging it is to bear in mind that
A:-A flag is paced just below the other
B:-Flags will be arranged in a manner that one does not cover the other
C:-Use same number in each flag
D:-Flag must be pinned only on the current file
Correct Answer:- Option-B
Question44:-The purpose of a note is to
A:-Recommend the case of the subject matter
B:-Reject the subject matter
C:-Reproduce all the subject matter of the current file
D:-Present impartially and briefly the facts of the case dealt with
Correct Answer:- Option-D
Question45:-While arranging a file
A:-Note file may be placed below the current file
B:-Note and current file may be numbered serially
C:-There must be no separation
D:-Keep note file and current file separately tagged and page numbered
Correct Answer:- Option-A
Question46:-The clerk and superintendent who prepared the note should put their initial at A:-The right hand corner of the note
B:-The place where the note ends
C:-In the middle of the note
D:-At the left hand corner of the note
Correct Answer:- Option-D
Question47:-When a petition is rejected
A:-There is no need to inform the petitioner
B:-Return all the communications received from the petitioner
C:-The reason for rejection should be informed
D:-None
Correct Answer:- Option-C
Question48:-When the note file written by the clerk is found imperfect or wrong A:-Section head should ask the clerk to rewrite it
B:-Section head should bring this to the notice of the superior
C:-Section head need note sign the draft and simply forward it to the superior D:-The section head may modify the note and keep the clerk's note below the file Correct Answer:- Option-D
Question49:-Memo forms are used for
A:-Calling opinion or explanation from the offices of the administrative control of the issuing office B:-Addressing higher authorities
C:-Addressing officers of equal rank
D:-Conveying departmental orders
Correct Answer:- Option-A
Question50:-Whose responsibility is to ensure that a file is fit for transfer to call book A:-Head of office
B:-Section clerk and section head
C:-Record keeper
D:-Section head
Correct Answer:- Option-B
Question51:-An endorsement is used to
A:-Address an outside officer
B:-Call for remarks
C:-Address higher officers
D:-Return a paper for remarks or disposal
Correct Answer:- Option-D
Question52:-Drafts of letters, memos etc. should be
A:-Complete in themselves, should not include anything more than what is necessary B:-Precise, carry references and explanations wherever necessary
C:-Elaborate
D:-Can be prepared without any hard and fast rules
Correct Answer:- Option-A
Question53:-Comparing fair copy is the duty of the
A:-Superintendent
B:-Typist
C:-Subject clerk
D:-FC supdt
Correct Answer:- Option-C
Question54:-While dealing a particular subject, if a fresh subject arising out of it, what is the procedure A:-A new file may be opened taking extracts
B:-Take action in the original file itself
C:-Defer the original subject till the original subjects is disposed of
D:-Only the new subject need be further proceeded
Correct Answer:- Option-A
Question55:-Call books are used to keep files
A:-Which require no further action
B:-Which require no action for a minimum period of three months
C:-Which is due for disposal
D:-Which require no action for a minimum period of six months
Correct Answer:- Option-A
Question56:-Draft for sanction in the case of write off of stores should carry
A:-Relevant rules in stores purchase manual
B:-Date of manufacture/expiry of stores
C:-The value of stores, amount to be written off, reason for writing off
D:-The number, quantity and date of purchase of the stores
Correct Answer:- Option-D
Question57:-Tappal distribution register is maintained in
A:-Form XX Appendix A MOP
B:-Form V Appendix A MOP
C:-Form II Appendix A MOP
D:-Form XI Appendix A MOP
Correct Answer:- Option-B
Question58:-Allegation against a police officer shall be enquired into by an
A:-Officer of equal rank
B:-Officer of lower rank
C:-Officer of ministerial wing
D:-Officer of higher rank
Correct Answer:- Option-D
Question59:-Duty of manager and section head in checking delays and arrears are laid down in A:-Para 126 chapter XIII MOP
B:-Para 124 chapter XIII MOP
C:-Para 134 chapter XV MOP
D:-Para 135 A chapter XV MOP
Correct Answer:- Option-C
Question60:-Post copy means
A:-Copies sent through post
B:-Typed copy of messages sent through telegram, wireless, CoB
C:-Any copy of letters sent by post
D:-Copy of letters received by post
Correct Answer:- Option-C
Question61:-Which out of the following is true-an official on tour on public holiday is A:-Eligible for two days off
B:-Eligible either for TA or off
C:-Eligible for EL
D:-Not eligible for compensatory off
Correct Answer:- Option-D
Question62:-Officers should sign with date
A:-In all communications irrespective of its nature
B:-In communications to subordinates
C:-In communications to superior officers
D:-Only in fair copy of communications
Correct Answer:- Option-A
Question63:-Instructions on grant of causal leave is mentioned in
A:-Para 145 Chapter XVII
B:-Para 130 Chapter XIV
C:-Para 127 Chapter XIII
D:-Para 150 Chapter XVII
Correct Answer:- Option-B
Question64:-When a book is put up as reference in a file
A:-The book is placed in between note file and current file
B:-The book is placed below the current file
C:-The book is will be produced by the clerk himself
D:-The book may be placed above the file with portion marked
Correct Answer:- Option-D
Question65:-When a clerk goes on leave he invariably hand over any office key his custody to A:-Head of office
B:-Manager
C:-Section head
D:-Accounts officer
Correct Answer:- Option-A
Question66:-The note file is to
A:-Write down the precis of the current file
B:-bring to the light, the question for consideration
C:-request the head of office to peruse the current file
D:-Point out the discrepancies in the current file
Correct Answer:- Option-B
Question67:-Slips printed with numerals/ alphabets do denote a reference put up along with a file is known as: A:-Flag
B:-Back file
C:-Disposal
D:-Case
Correct Answer:- Option-A
Question68:-When an officer put some query in the margin of a current file it should be answered by the clerk: A:-In person verbally
B:-In writing in note file calling attention to the queries
C:-No need to answer unless written in the note file
D:-In the margin itself
Correct Answer:- Option-B
Question69:-When a draft is submitted for approval the fact should be stated in the A:-Reminder diary
B:-Note file sheet
C:-Correspondence file
D:-Call note book
Correct Answer:- Option-B
Question70:-Papers relating to appointments and postings are treated as
A:-Ordinary papers
B:-Urgent papaers
C:-Ordinarily be treated as confidential
D:-Ordinarily be treated as Top secret
Correct Answer:- Option-C
Question71:-Receipt of valuables in an office is entered first in
A:-Tappal register
B:-Personal register
C:-Security register in form III
D:-Cash book
Correct Answer:- Option-C
Question72:-Which one of the following is important to note while flagging
A:-Flags will be attached to the jacket of the disposal
B:-Flag will be so arranged that one flag does not cover the other
C:-Reference is to be made in the note itself
D:-All the above
Correct Answer:- Option-A
Question73:-Recommendation for sanction in the case of temporary posts should carry A:-Number of posts to be created
B:-The period for which they are created
C:-The Govt. order which invites the proposal
D:-The estimate of expenditure
Correct Answer:- Option-D
Question74:-Points to remember for referencing a pending file in another file
A:-Use flags and put up the pending file below it
B:-Take photocopies of the pending file and place in the file
C:-Both files may be clubbed together
D:-It should be linked and put under the other file
Correct Answer:- Option-A
Question75:-The relevant rules on dealing petitions are mentioned in MOP
A:-Para 58 chapter VII
B:-Para 55 chapter VII
C:-Para 58, 59, 66 chapter VII
D:-Para 70 chapter VIII
Correct Answer:- Option-B
Question76:-Drafts which are likely to require correction should be typewritten in
A:-Single space
B:-Double space
C:-Without margin in double space
D:-The note files itself
Correct Answer:- Option-D
Question77:-A fair copy shall contain
A:-Initials of FC superintendent
B:-Initials of the typist and seat clerk
C:-Initials of FC Supdt. and seat clerk
D:-The initial of the clerk who examine the fair copy
Correct Answer:- Option-C
Question78:-Proceedings are used when the correspondence is
A:-Simple in nature for information
B:-Of important decisions, orders involving discussion of policy issued in order form XXI C:-Intended to address officers within the department
D:-Intended to address officers of other departments
Correct Answer:- Option-B
Question79:-When a matter is to be brought to the personal attention of the individual addressed the form used is A:-DO letter
B:-Letter in name cover
C:-Message form
D:-Endorsement
Correct Answer:- Option-A
Question80:-Before a typist begin to type a draft he should ensure that
A:-The competent officer has approved the draft
B:-It is neatly written
C:-It contains the file number and subject
D:-None
Correct Answer:- Option-A
Question81:-Fair copy register is maintained by
A:-Section clerks
B:-Manager
C:-Typists
D:-FC supdt. or senior most typist
Correct Answer:- Option-A
Question82:-Any reference issued from office which originates the file is termed as
A:-File
B:-Arising reference
C:-Note
D:-Disposal
Correct Answer:- Option-B
Question83:-The place where the typist should type his/her initial with date is
A:-At right-hand corner of fair copy
B:-At left-hand corner of the end of the fair copy
C:-At the beginning of top left hand corner
D:-At any space convenient
Correct Answer:- Option-B
Question84:-The officer competent to transfer a file to call-book is
A:-Section head
B:-Manager
C:-Head clerk
D:-Head of office
Correct Answer:- Option-C
Question85:-Important points to be observed after dispatch is laid down in
A:-Para 92 chapter IX
B:-Para 90 chapter IX
C:-Para 97 chapter X
D:-Para 98 chapter X
Correct Answer:- Option-C
Question86:-Call-book files are transferred to record along with
A:-Transfer register
B:-Dispatch register
C:-Personal register
D:-Distribution register
Correct Answer:- Option-A
Question87:-The competent officer to order DDis is
A:-Section head
B:-Manager
C:-Head of office
D:-Head clerk
Correct Answer:- Option-C
Question88:-Requisition for record is made in
A:-Form XII
B:-Form XI
C:-Form V
D:-Form XXX
Correct Answer:- Option-B
Question89:-A communication addressing a higher authority should be in
A:-Memo form
B:-DO form
C:-Letter form
D:-Order form
Correct Answer:- Option-C
Question90:-Call-book is maintained by
A:-Section head
B:-Head accountant
C:-Store accountant
D:-Record keeper
Correct Answer:- Option-D
Question91:-The person authorized to maintain the register of addresses of staff is
A:-Record keeper
B:-Dispatch clerk
C:-Manager
D:-Turn duty clerk
Correct Answer:- Option-C
Question92:-Further action on a file returned from call-book will be continued on
A:-Call-book number
B:-A new number assigned on date
C:-Old number of file
D:-Using old number and keeping new number in brackets
Correct Answer:- Option-C
Question93:-Every member of staff is strictly prohibited from
A:-Speaking to outsiders
B:-Go outside during office hours
C:-Taking food during office hours
D:-Accepting any present/remuneration from any visitors, party
Correct Answer:- Option-D
Question94:-To ensure timely action on files, subject clerk should maintain
A:-Running note
B:-Periodical register
C:-Reminder diary
D:-Arrear list
Correct Answer:- Option-B
Question95:-The fair copy section is under the direct control and supervision of
A:-FC supdt.
B:-Manager
C:-Unit head
D:-Store accountant
Correct Answer:- Option-A
Question96:-All reminder letter should invariably contain
A:-Address of the sender and recipient
B:-Sender's letter number
C:-Purport of the reference, its number, date, reference No.of the office/person to which the reminder goes D:-None of the above
Correct Answer:- Option-C
Question97:-If there are more than on communication/paper to an officer to dispatch A:-Use one cover for each communication
B:-Send through regd post
C:-Send under certificate of posting
D:-It shall be enclosed in one cover
Correct Answer:- Option-D
Question98:-Section head is supposed to inspect all clerk's PR
A:-Once in a week
B:-Once in a fortnight
C:-Once in a month
D:-Bimonthly
Correct Answer:- Option-B
Question99:-All fair copies should be typed in
A:-0.5 space
B:-Single space
C:-Double space
D:-No specification
Correct Answer:- Option-C
Question100:-No paper shall be kept idle without the permission of Head of office for more than A:-5 days
B:-10 days
C:-A fortnight
D:-One month
Correct Answer:- Option-B